Southwest Airlines Group Travel

Are you planning for a Group Travel? Then, Southwest Airlines has a lot more surprises hidden for you in its treasure. Southwest Airlines, Headquartered in Dallas, Texas, takes pride as the world’s low-cost carrier. Started in 1967, it serves passengers to more than 121 destinations globally (Mostly in the United States).

So, if you are looking for a group trip for more than 10 people in a group, or a Meeting Travel, Southwest offers you an affordable Travel Service. Read the article below to know the booking process, their prices, policies and more.

How to Book a Group Travel on Southwest Airlines?

There are multiple options available to book your group ticket on Southwest. They provide the facility to book a ticket with seamless effort on the official website or through a Mobile App. But, if you want the Airline representatives to work with you on booking, you can call the dedicated phone number. Here are the steps you can follow for your reservation.

Via Phone

  • Connect with Southwest: Dial the Group Travel Service Number at 1-800-433-5368. Please note that the call facility is available from Monday to Friday between 5 am to midnight central time. Follow the IVR process carefully to connect with the representatives.
  • Get Informed: Once connected, have the necessary information about your flights such as arrival & departure, seat availability, travel date, discount, special offers and others.
  • Provide Required Details: Provide them with the passengers’ names in the Excel sheet they will provide you as the Excel Name Template. The requisite information will contain the group leader’s name, email, departure date, and confirmation number. You need to upload the Excel Name sheet at
  • Review & Pay: After you are done with the name, take a brief review and proceed with the payment. You need to deposit a secure fee of $50 per Passenger for holding your reservation with the final payment due at a later date.

How to Submit Final Payment for Southwest Group Travel?

As you have just paid a secure reservation fee, you are not qualified to onboard with Southwest. You will be required to pay the final payment. Do Follow the below steps to complete your payment.

  • Paying through Debit/Credit/UATP or PayPal: If you want to go with this option to pay your final payment, dial 1-800-433-5368 and request payment. The representatives will be able to take you with the correct payment options.
  • Paying through Wire Transfer: If you wish to pay through Wire Transfer, you must pay before seven business days of the due date for your final payment by calling Southwest representatives or by writing an email to [email protected].

Southwest Airline Group Travel Policy

Southwest Airlines Group Travel policies for their customers to experience hassle-free journeys. So, you must read these policies before you book your ticket. Here is the list of policies you can take for reference.

  • You will not be refunded any amount once the group ticket is purchased. Also, you can not request an upgrade, downgrade or for exchange.
  • After you submit the final payment you can request a refund only within five business days of the final payment.
  • You will be issued only an electronic ticket for your group.
  • You can ask for a name change in the group ticket only 72 hours before departure and no request will be entertained after it.
  • Southwest does not accept payment for group tickets in the form of LUV Vouchers®, Southwest® gift cards, and flight credits

How Meeting Travel at Southwest Airlines is different from Group Travel

Meeting Travel is also a kind of Group Travel but different in many terms as it is best suited for business meetings, conferences, conventions, events and other formal meetings. Here are the key features that you can take for Meeting Travels.

  • Number of Passengers: At Southwest, it allows Group Travel for a group of 10 or more while, you can book a Meeting Travel if you are a group of 25 or more.
  • Purposes: The Group Travel is perfect for parties, and getting together with friends and family extends. While. Southwest offers Meeting Travel for business meetings with a plethora of extra benefits.
  • Origin & Destination: In Group Travel, Southwest allows your itinerary only from the same origin to the same destination. While, in Meeting Travel you can plan your itinerary from the different origins to the same destination.

Southwest Group Travel Check-in & Boarding

Check-in and Boarding at Southwest is as convenient as can be thought with their online Check-in and Boarding facility for Group Travel. Know the steps on how you can check in smoothly and collect your boarding passes when traveling domestically or internationally. southwest airlines 69 sale

Groups Traveling Domestically

  • Visit & click on the ‘Check-in’ button.
  • Now, check in the entire group or specific passengers.
  • It will display the list of successfully Checked-in passengers along with their
  • boarding position. In case, your name does not appear on the list, check in at the ticket counter or Kiosk.
  • Collect your boarding passes at the ticket counter.

Group Traveling Internationally

  • Visit and enter the Confirmation Number and first and Last Name of any of the passengers upon clicking on the Check-in button.
  • It will confirm, if the passenger checked in successfully.
    Please note that you can check in one passenger at a time only.
  • Repeat the process to check in each passenger.
  • Collect your boarding passes at the ticket counter upon your arrival at the airport.
  • You will be required to show your passport to secure your boarding when traveling internationally.

Key Benefits of Southwest Airlines Group Travel 

Here is the list of benefits you can avail with your Group Ticket Booking on Southwest.

  • No Extra Fees: Southwest does not charge any extra fees for booking a Group Ticket even the representatives will work with you closely to help in your booking. or changing a name for unlimited time.
  • Unlimited Name Change: You can request for name change for any of the passengers in your for any number of times without any charges. However, note that you will be able to change the name only up to three business days before the date of travel.
  • Amazing Offers: The airline offers an amazing deal for every 29 group ticket purchase. You will be offered a One Tour Conductor Ticket free of carrier charges. Moreover, the air tickets are super discounted on some packages.
  • Extra Facility: With affordable air travel, the airline also has a name for providing extra facilities for group travel. So that you can enjoy the happy moments with your group.


Southwest Airlines is committed to provide you a cost-effective and affordable Group Travel with optimum travel service. Therefore, You must refer to the website or App to have specific details and adhere with their T & C and policies. You must update yourself with the latest information related to check in and boarding. Read their policies well before booking. In either case, you are not able to access the website or App, feel free to call the airline customer service at +1-860-374-7569/1 (800) 435-9792. Enjoy the happy moment in your group while traveling with Southwest.

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